James J. Bender Senior Vice President and General Counsel Phone: 918-573-8705 Fax: 918-573-5942 |
Re: | The Williams Companies, Inc. Definitive 14A Filed April 10, 2007 File No. 1-4174 |
1. | Please specifically identify the types of transactions that are subject to your review, approval and ratification policies and procedures instead of indirectly referring to Item 404(a) of Regulation S-K by reference to your audit committee charter, which is attached as an appendix to the proxy statement. Refer to Item 404(b) of Regulation S-K. | ||
We believe our existing disclosure on page 7 of the Proxy Statement accurately describes our policies and procedures with respect to related person transactions. The disclosure provides that the board of directors has adopted written policies and procedures with respect to related person transactions and provides that the audit committee is responsible for reviewing all transactions with related persons, promoters and certain control persons. During the last reporting period, there were no transactions that required review or approval by the audit committee in accordance with the policy. The reference to the audit committee charter is meant to direct the reader to the actual policy statement which describes the policy in detail. In future filings, we will clarify that the audit committees review addresses each transaction with this group of persons |
(i.e., related persons, promoters and certain control persons), whether or not the transaction would be disclosable under Item 404(a) and regardless of amount. |
2. | Please include a footnote to the table that discloses the grant date fair value of the equity awards. In that footnote, disclose the aggregate number of stock awards outstanding at fiscal year end. | ||
The grant date fair value of the stock option grants for the board of directors (the only form of equity award granted to the members of the board of directors in 2006) is shown in the compensation of directors table. The value shown in the Option Awards column is both the grant date fair value and the disclosable amount based on the amount of the financial accounting charge to earnings for 2006 because the options were immediately vested at time of grant and therefore the full amount of the accounting charge associated with the option grants was taken in 2006. To improve the disclosure in future filings, we will clearly label the grant date fair value if immediately vested options are granted. | |||
The aggregate number of stock awards outstanding at fiscal year end has been disclosed and can be found on page 14 in tabular form. The table is titled Outstanding Awards as of Fiscal Year End 2006 and represents an aggregate number of stock options outstanding. In future filings, we will include a footnote to the compensation of directors table directing the reader to this information. | |||
3. | Refer to Securities Act Release 8732A, Section II.B.l. As noted in that section, the compensation discussion and analysis should be sufficiently precise to identify material differences in compensation policies for individual named executive officers. Mr. Malcolms salary, non-equity incentive plan compensation and grants of options and restricted stock units were significantly higher than amounts given to other named executive officers. Please supplement the disclosure to explain the reasons for the differences in the amounts of compensation awarded to the named executive officers. | ||
The Compensation Committee has established an executive compensation philosophy, which applies consistently to all named executive officers. This philosophy includes the following principles, which are discussed on Page 15 of the Proxy Statement: |
| Compensation should reinforce business objectives and values; | ||
| A significant portion of an executive officers total compensation should be variable based on performance; | ||
| Incentive compensation should balance short-term, intermediate, and long-term performance; |
| Incentives should align interest of executives with stockholders; and | ||
| Compensation opportunity should be competitive. |
In applying this philosophy, the actual pay for the individual named executive officer varies based upon external market data for each job, the importance of the job to the company, the responsibilities of the job, and experience and performance of the incumbent in each job. | |||
The compensation committee considers the compensation of CEOs from similarly-sized comparator companies when setting Mr. Malcolms pay. It is the competitive norm for CEOs to be paid more than other named executive officers. In addition, the committee believes the difference in pay between the CEO and other named executive officers is consistent with our compensation philosophy (summarized above), which considers the external (market) and internal value of each job to the company along with the incumbents experience and performance of the job in setting pay. The CEOs job is different from the other named executive officers because the CEO has ultimate responsibility for performance results and is accountable to the board of directors and shareholders. Consequently, the committee believes it is appropriate for the CEOs pay to be higher. |
4. | Refer to Item 402(b)(I)(vi) of Regulation S-K. Please discuss how each compensation element and your decisions regarding that element fit into your overall compensation objectives and affect decisions regarding other elements. During 2006 a significant amount of Messrs. Malcolms and Chappels equity holdings vested. To the extent material, discuss whether the compensation committee considered compensation or amounts realizable from prior compensation in setting other elements of compensation, such as gains from prior stock and option awards. See Item 402(b)(2)(x) of Regulation S-K. | ||
As stated in our disclosure, the material elements of our compensation program include base salary, annual short-term (cash) incentives, and long-term incentives. Compensation element decisions are based on the principles of our compensation philosophy: |
Short-term | Long-term | |||||
Compensation Principles | Base Salary | Incentives | Incentives | |||
Compensation should reinforce business
objectives and values
|
ü | ü | ü | |||
A significant portion of an executive
officers total compensation should be
variable based on performance
|
ü | ü |
Short-term | Long-term | |||||
Compensation Principles | Base Salary | Incentives | Incentives | |||
ü | ü | |||||
Incentive compensation should balance
short-term, intermediate, and long-term
performance
|
ü | ü | ||||
Incentives should align interest of
executives with stockholders
|
ü | ü | ||||
Compensation opportunity should be competitive
|
ü | ü | ü |
Base salary serves as the foundation of our compensation program. Short-term and long term incentives are determined based on a relationship to base salary. For further information regarding the material elements and their relationships, please refer to pages 15-21 of the Proxy Statement. | |||
Annual pay recommendations for each named executive officer are made considering the market data, the internal equity (relative value of jobs), and the incumbents performance of their respective jobs. As part of the annual review and decision process, the Committee is informed via tally sheets and takes into consideration historical pay including the total aggregate value of all equity awards and holdings of the named executive officers. | |||
To the extent amounts realizable from prior compensation become a material factor in setting compensation in the future, we will include a discussion of the compensation committees consideration of those amounts in future disclosures. |
5. | Throughout the compensation discussion and analysis section, you indicate that you consider a named executive officers individual performance in setting compensation. Please discuss how you structure and implement specific forms of compensation to reflect the named executive officers individual performance or contribution and describe the elements of individual performance or contribution that you have taken into consideration. See Item 402(b)(2)(vii) of Regulation S-K. | ||
The existing disclosure describes the structure and implementation of specific forms of compensation from a process perspective. For example, at the bottom of page 17 of the Proxy Statement, the disclosure states that for Annual Cash Incentives, for named executive officers other than the CEO, this process includes the CEOs assessment of individual performance, which is reviewed and approved by the compensation committee. | |||
The first full paragraph at the top of page 18 states that for the CEOs Annual Cash Incentives, the full board meets in executive session without |
management present to review the CEOs performance. During this session, the board reviews evaluations of the CEOs performance completed by each independent board member, the CEOs written assessment of his own performance compared to stated goals and objectives, and evaluations of the CEO completed by each of the other executive officers. As noted in the disclosure, the compensation committee then uses this evaluation to adjust the amount of the CEOs annual cash incentive award. | |||
Our discussion on pages 17-18 of the Proxy Statement discusses the performance factors influencing annual cash incentives and performance based long-term incentives (EVA and executive competencies). The paragraph beginning at the bottom of page 17 discloses that actual annual cash incentive awards are based on EVA performance, which is a measure of the companys performance, and individual performance. Individual performance is influenced by both meeting operational objectives and demonstrating key executive competencies. With respect to meeting operational objectives, the current disclosure states that the assessment of individual performance includes business unit EVA performance for the business unit leaders. EVA performance for the company as a whole is used when assessing the performance of named executive officers who do not lead a specific business. In future filings, we will clarify that business unit EVA performance is only one of the measures of individual performance and will list other measures such as performance against goals and objectives, including compliance, environment and safety management, business development, and other operational objectives. Regarding demonstration of key executive competencies, we currently list some of the executive competencies near the bottom of page 18 (how they communicate both inside and outside the organization and effectiveness in building successful teams). In future filings, we will consider whether there are other specific aspects of individual performance that we should disclose because they have a material impact on the compensation decisions for any of the named executive officers. |
6. | To the extent you engage in benchmarking your performance against the survey data and the comparator group, please identify the companies that comprise the data reviewed. See Item 402(b)(2)(xiv) of Regulation S-K. | ||
Williams does engage in benchmarking of total compensation via executive compensation surveys and comparator company analysis of proxy data. In future filings, we will disclose the specific comparator group. The 21 companies in the comparator group used for 2006 were: |
| The AES Corp. | ||
| Anadarko Petroleum Corp. | ||
| Halliburton Co. | ||
| Hess Corp. |
| Ashland Inc. | ||
| CMS Energy Corp. | ||
| Constellation Energy Grp. Inc. | ||
| Devon Energy Corp. | ||
| Dominion Resources Inc. | ||
| Duke Energy Corp. | ||
| Dynegy Inc. | ||
| El Paso Corp. | ||
| Enterprise Products Partner LP | ||
| Keyspan Corp. | ||
| Murphy Oil Corp. | ||
| Occidental Petroleum Corp. | ||
| Plains All American Pipeline LP | ||
| Reliant Energy Inc. | ||
| Schlumberger Ltd. | ||
| Sempra Energy | ||
| Sunoco Inc. |
As disclosed at the top of page 16 of the Proxy Statement, the compensation committee reviews the comparator group each year to validate the list of comparator companies. | |||
7. | You state that the compensation committee targets compensation at the market median. Please disclose whether actual compensation awarded was at the market median and, if not, explain why it was outside of the range. Also discuss why you have targeted the chief executive officers incentive-based compensation at a higher percentage of his salary than targeted amounts for other named executive officers and why you intend to make 100% of his long-term compensation directly tied to performance. Please disclose the actual percentage of base salary that named executive officers are eligible to earn as short-and long-term incentive compensation. | ||
As noted in your question, our disclosure states base salaries for the named executive officers, including the CEO, are set comparable to the market median. The actual base and long-term incentive compensation awarded in 2006 was comparable to market median for all named executive officers. As stated on page 17 of the Proxy Statement, actual annual incentive payouts for 2006 were above target because performance exceeded EVA improvement goals. This outcome is consistent with our plan design and compensation philosophy. In future filings, we will state what the current base salaries for our named executive officer are relative to market median and will disclose the actual incentive target percentage. | |||
Because the CEO has a greater ability to influence financial results, the Committee deems it appropriate that 100% of his long-term incentives are directly tied to performance based upon the companys pay-for-performance compensation philosophy. | |||
While annual cash incentive targets are set as a percentage of base pay, long-term incentives are not. In general long-term incentive grant values are set consistent with the market median with opportunity for above-median realized compensation when warranted by performance. The |
annual cash incentive targets as a percentage of base salary for the named executive officers are as follows: |
CEO |
100 | % | ||
CFO |
75 | % | ||
Other Named Executive Officers |
65 | % |
In future filings we will provide this tabular information regarding the relationship between a named executive officers base salary and annual cash incentive target. | |||
8. | Please provide further analysis about how you determine the amount and formula for incentive compensation. See Item 402(b)(l)(vi) of Regulation S-K. While you have disclosed the EVA performance goals for the annual incentive plan, you have not disclosed the components of EVA (net operating profit after taxes and capital charge). Please provide additional disclosure to put EVA into context for investors so they may assess the relative difficulty of achieving these goals. You may want to consider disclosing how these measures relate to disclosure provided in your financial statements and please discuss the weighting of the components of EVA. Please disclose or tell us why you have not disclosed total stockholder return and the various measures management and the compensation committee uses to test your performance under the annual incentive plan and the three-year EVA improvement requirements for the long-term incentive plan. To the extent you believe that disclosure of these performance objectives is not required because it would result in competitive harm such that you may omit the disclosure under Instruction 4 to Item 402(b) of Regulation S-K, provide a detailed supplemental analysis supporting your conclusion. See also Question 3.04 of the Item 402 of Regulation S-K Interpretations available on our website at www.sec.gov. If disclosure of the performance-related factors would cause competitive harm, please discuss how difficult it will be for the named executive officer or how likely it will be for you to achieve the target levels or other factors. Please see Instruction 4 to Item 402(b) of Regulation S-K. | ||
We believe our existing disclosures accurately analyze how the amount and formula for incentive compensation is determined and satisfy the SECs disclosure requirements. Economic Value Added (EVA) improvement targets are established and used to determine funding of annual cash incentive compensation and vesting of performance-based restricted stock units for our named executive officers. EVA improvement is the relative change in year-over-year EVA results. On page 16 of the Proxy Statement, we stated that since we implemented EVA the annual incentive program has been funded upon attainment of an established EVA improvement target. On page 17 of the Proxy Statement, our |
quantitative EVA improvement targets for 2006 for the annual cash incentives have been disclosed. | |||
EVA improvement as the performance target is discussed at length in our compensation discussion and analysis. We do not understand the rules to require disclosure of the various components of EVA improvement since EVA improvement is the performance measure used for our incentive plans. Components used in calculating EVA improvement (net operating profit after taxes and the capital charge) are not used by the company to make compensation decisions, and no independent performance targets are established for these components. We believe we have fully complied with the disclosure requirements. | |||
It is our understanding of the rules that we have a choice of (1) disclosing the actual performance targets for the annual incentive plan and the long-term incentive plan or (2) discussing the performance targets without disclosing the actual targets and including a discussion of the degree of difficulty in achieving the targets based on a conclusion that disclosure of the actual performance targets would result in competitive harm. | |||
On page 17 of the Proxy Statement we disclosed the actual EVA improvement goals for the annual incentive plan. Accordingly, a discussion of the relative difficulty of achieving this performance goal is not required under the rules. | |||
On page 20 of the Proxy Statement we disclosed that EVA improvement is the performance target for long-term incentives. Because we did not disclose the actual targets based on our belief that the disclosure of EVA improvement targets for prospective fiscal years would result in competitive harm to the company, we included a discussion of the degree of difficulty in achieving the targets. | |||
EVA improvement is the only quantitative performance measure that we use for determining annual and performance based long-term incentives. While the Board and Compensation Committee reviews other measures, such as total stockholder return, no targets are set for any measures other than EVA improvement and other quantitative corporate performance measures are therefore not pertinent to the determination of payouts of awards and are not discussed in detail in the Proxy Statement. The only relevant measure, EVA improvement, is fully discussed. | |||
9. | Your discussion regarding the annual incentive pool funding is unclear. Please disclose how you determine the annual incentive pool funding, and consider presenting this disclosure in a tabular format that clearly identifies the manner in which you determine awards. Please provide substantive analysis regarding how the compensation committee |
determined the specific payout amounts under the annual incentive plan and the long-term incentive plan. | |||
The first step in determining the payouts for individual executive officers under the annual incentive program is to calculate the AIP funding based on EVA improvement. AIP funding is calculated by multiplying the base salary for each executive officer by (a) the incentive target for such officer and by (b) the EVA Improvement percentage. (The EVA Improvement percentage represents the relative attainment of EVA improvement compared to the EVA improvement target approved by the compensation committee as disclosed on page 17.) In a sense, the funding amount creates the target for each executive officers annual incentive payout for the year based upon EVA improvement for that year. | |||
The next step in determining the payouts involves assessing individual performance consistent with the companys pay-for-performance philosophy. The CEO considers the performance of each executive officer (as discussed in our response to question 5 above), and as a result may modify the actual payout up or down from the AIP funding amount based upon this assessment of individual performance. The CEO recommends the payouts for all of the executive officers to the compensation committee, which also has discretion to adjust awards, and which approves the payments. As disclosed on page 17, the modifications approved by the compensation committee in 2006 were less than 25% of this target funding amount for each individual executive officer. | |||
Similarly, the compensation committee uses its assessment of the CEOs performance (as discussed in response to question 5 above) to make adjustments to the CEOs annual cash incentive payout. In future filings we will clarify our discussion of the methodology for determining the funding and payouts under the annual incentive plan. | |||
Long-term incentive awards that have paid out and been disclosed to date were granted in the form of equity with vesting periods of at least three years. The amount of equity that is granted to each executive officer is determined by the compensation committee based on recommendations from the CEO as described in detail on page 19 of the Proxy Statement. Thus, the compensation committee does not determine the specific payout amounts for long-term incentives. The amount of long-term incentive payouts varies based upon stock price performance. | |||
Beginning in 2006, the compensation committee granted long-term incentive awards that provide that the number of shares eligible for vesting and payout will vary from 0% to 200% of the target number of shares based upon actual EVA Improvement during a three-year performance period. These long-term incentives do not have an opportunity for vesting and payout until 2009. In future filings addressing the payout of these |
awards, we will include disclosures describing the substantive analysis regarding how the compensation committee determined the specific three-year EVA Improvement targets under the long-term incentive plan. |
10. | Please specify the elements of compensation that are included in applying the payment and benefit formula for the supplemental executive retirement plan. See Item 402(h)(3)(iii) of Regulation S-K. Also, clarify which bonuses are considered in determining eligible pay for the pension plan. | ||
The elements of compensation that are included in applying the payment and benefit formula for the supplemental executive retirement plan are the same elements that are used in the base pension plan for all employees. The elements of pay included in that definition are total salary, including any overtime, salary-reduction amounts, and bonus awards, if paid (unless specifically excluded under a written bonus or incentive-pay arrangement). Specifically excluded from the definition are severance pay, cost-of-living pay, housing pay, relocation pay (including mortgage interest differential), taxable and non-taxable fringe benefits and all other extraordinary pay. While overtime pay is included in the definition, this element of pay does not apply to the named executive officers because they do not receive overtime pay. | |||
With respect to bonuses, Annual Cash Incentives are considered in determining eligible pay under the pension plan. Long-Term Incentives are not considered. In future filings we will clarify that the definition of compensation used is the same definition as that used in the base pension plan and provide a summary of the included and excluded elements of compensation in substantially the same manner as set forth in this response. |
11. | In the compensation discussion and analysis section, please describe and explain how you determine the appropriate payment and benefit levels under the various circumstances that trigger payments or provision of benefits upon termination or a change in control. See Items 402(b)(I)(v) and 402(j)(3) of Regulation S-K. Please discuss why you have chosen to pay various multiples of the components of compensation as severance or change-in-control payments. Please also disclose the multiples of compensation that the cash severance payments represent. | ||
Our compensation committee regularly reviews our change-in-control benefits to ensure they are consistent with competitive practice. As part of the review, calculations are performed to determine the overall program costs to the company if a change-in-control event were to occur and all |
covered named executive officers were terminated as a result. An assessment of competitive norms including the reasonableness of the elements of compensation received is used to validate benefits levels for a change in control. As disclosed on page 29 of the Proxy Statement, these benefits are provided in order to give security to our named executive officers during periods of change-in-control so that they are able to focus on the business and we retain those individuals during that transition period. In reviews of the change-in-control program to date, our compensation committee has concluded that the current benefits provided are appropriate and critical to attracting and retaining executive talent. | |||
The multiple of base pay and incentive pay used to calculate benefits under our change-in-control program is three times. In future filings, we will disclose the multiple and provide the compensation committees philosophy regarding the provision of severance in connection with a change in control not only in response to Regulation S-K, Item 402(j) but also in our Compensation Discussion and Analysis. | |||
12. | Please define change in control, cause and good reason as used in the change-in-control agreements. | ||
The terms and definitions currently used in our change-in-control agreements are attached. In future filings we will disclose the material terms of these definitions, as they may be amended from time to time, including amendments that may be required to ensure compliance with Code Section 409A. |
| the company is responsible for the adequacy and accuracy of the disclosure in the filing; | ||
| staff comments or changes to disclosure in response to comments do not foreclose the commission from taking action with respect to the filing; and | ||
| the company may not assert staff comments as a defense in any proceeding initiated by the Commission or any person under the federal securities laws of the United States. |